The "right" way to do stand ups

In my last post about daily stand up meetings dated(2011!!) I mentioned the standard format these typically take:

  • What did you do yesterday?
  • What do you plan to do today?
  • Do you have any blockers or impediments
We are all familiar with the approach. However, I often see teams losing focus of their progression against sprint goals due to executing the stand up poorly. 

If you find that going "round table" for individual updates is not providing any clarity on the progress of stories then it might be time for a change. Take this example:
  • Yesterday, I had some meetings. I caught up with my emails and i had a dentist appointment in the afternoon
  • Today I will catch up with Jane & Mike about Project Dilbert
  • No blockers
The format is correct BUT the content was of little or no value. Why? Because the update was not pertaining to any of the user stories in the sprint and the progress being made towards its completion.

My previous post states that we should "focus on progress". A scrum master should look at the above update and ask the team member:
  • What user story are you working on? 
  • How is that story progressing? Are you making headway? Do you need any help from another team member?
If the team has a kanban board then it should be obvious what story everyone is working on and the team member should provide a brief update about the story progress, not what they had for breakfast this morning, it's just not relevant.

The BoardWalk

The approach to stand ups that solves this problem is the "BoardWalk". The team goes through all the cards on the board (or at least the relevant ones, usually the ones in progress). Typically we go from right to left (focusing on stories that are closest to completion first) and we ask for a progress update on each story. 

This approach ensures that we focus as a team on the progress of the stories we have in the sprint. The updates the team members provide for each user story can still take the format
  • What did you do yesterday? (on this user story)
  • What do you plan to do today? (on this user story)
  • Do you have any blockers or impediments (on this user story)

But using  the Boardwalk all team members may not get a chance to share their update?

.... and that's OK!! 

If multiple people were working on a story and one can provide a relevant update as to how its progressing then that's OK, we don't HAVE to hear an update from everyone.

You can switch between stand up formats



As with everything we have passionate advocates for either of these formats over the other.

  • "Focus on the board walk its the only thing that matters"
  • "Go round table - we need to hear from everyone"

Both approaches are valid, until they're not.

  • Focus on the board is great for progress visibility but might eventually result in team member alienation.
  • Focus on the team members is great until we realise we are constantly missing our sprint commitments due to lack of progress visibility on a daily basis.

So here's the trick, listen closely... you can switch between these two methods. You could even try some alternative approaches if you're feeling experimental.You don't have to stick to the same format for ever and ever AMEN! It's good to change things up.

  • Try the standard way, if you feel updates are getting stale and uninformative then agree with the team to try the boardwalk.
  • If the boardwalk yields results but you feel like you don't hear from certain team members enough/ often then agree with the team to toggle back to the standard format

The extra benefit of switching back to the standard format from the boardwalk method is that you will find team members updates will now be more focused around story progress than they were before, due to the practice they have had when using the boardwalk method.


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